Recording Sales Manually if the Register Goes Down

-- ElissaJiji - 13 Apr 2010

1. Open drawer to access cash tray.

• If power is working, press 1> clerk> NS to open the drawer.
• If power does not work, open drawer using manual latch on the underside of the register:
  
  
  The lever is under the 'O' in the "Buy Organic" sticker (6" from the left, 1" in from the edge).
  Press up toward the ceiling; the drawer will pop open.

2. Use battery-operated scale (in box on shelf above register) if all power is out.

3. Print the tally sheet to keep track of sales. There may already be a set at the back of the X&Z tape binder.

• Tally_Sheet_No_Register.odt

http://4thstreetfoodcoop.org/bin/wiki/foodcoop/view/Members/FacilitiesManuals

Use scrap paper while your shift partner prints the form if you have customers waiting.

3. Tally sales using the calculator. Use the scale to weigh items as needed. Use card terminal as normal (if power is out, it'll be cash only).

Produce/Bulk by lb: Weigh item on scale. Using calculator, multiply weight x price per lb.

Tare: place item on scale. Subtract tare from gross weight, and multiply by price per lb.

Taxable items: list price of taxable goods on tally sheet. Multiply by .0875 to figure tax. Add to subtotal before discount.

Discount: see header row of tally sheet for how to figure discount.

You can use scrap paper for calculations, but make sure to:

4. record each transaction on the tally sheet. Note discount category (aka clerk #), produce/bulk/packaged/taxable department totals, and payment type for each transaction on the tally sheet.

When Register is Back Up:

Sales from tally sheets must be rung in to the register.

Go through the pages and add product columns by customer type: i.e. for all sales made to the public (category 1), add produce, bulk, packaged, taxable and containers. Enter into the register as one transaction.

Repeat for each discount category

For any dues paid: ring as separate transactions. Print a register receipt; write transaction number on membership form, and attach register receipt to yellow copy of 2-part book.